Centers Plan for Healthy Living

  • Office Manager -Part Time

    Job Locations US-NY-Garden City
    Posted Date 1 month ago(6/19/2018 2:45 PM)
    ID
    2018-1317
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

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    JOB SUMMARY:

     

    Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a front office manager or Office Administrator would be an advantage. The successful candidate must have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

     

    Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.   

     

    Responsibilities

    PRIMARY RESPONSIBILITIES:     

     

    Serve as the point person for office manager duties including:

    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
    • Schedule meetings and appointments
    • Organize the office layout and order stationery and equipment
    • Maintain the office condition and arrange necessary repairs
    • Partner with HR to update and maintain office policies as necessary
    • Organize office operations and procedures
    • Coordinate with IT department on all office equipment
    • Ensure that all items are invoiced and paid on time
    • Manage contract and price negotiations with office vendors, service providers and office lease
    • Provide general support to visitors
    • Assist in the onboarding process for new hires
    • Address employees’ queries regarding office management issues (e.g. stationery, Hardware)
    • Liaise with facility management vendors, including cleaning, catering and security services
    • Plan in-house or off-site activities, like parties, celebrations and conferences

    Qualifications

    EDUCATION AND EXPERIENCE:

    • Proven experience as an Office manager, Front office manager or Administrative assistant
    • Knowledge of office administrator responsibilities, systems and procedures
    • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
    • Hands on experience with office machines (e.g. fax machines and printers)
    • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planning skills in a fast-paced environment
    • A creative mind with an ability to suggest improvements
    • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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